Privacy policy | Intronix Systems

The website https://www.intronix-systems.com is hosted by Pure Illusion, a limited liability company registered with the Annecy Trade and Companies Register under SIREN number 824 041 917, whose registered office is located at 6 rue Leon Rey Grange, Meythet 74960 Annecy.

As part of its activities, Intronix Systems is required to process personal data. Some of this data may concern you. This Privacy Policy exclusively governs the processing of personal data concerning you that has been collected through this website, which is listed exhaustively below:

• Data collection via a contact form on this website;
• Data collection via a recruitment form on this website;
• Use of an email service to contact you and receive your requests sent via the contact form on the Intronix Systems website;
• Maintenance of a file of prospects and customers in customer relationship management software;
• Formulation of commercial proposals;
• Contractualisation of Intronix Systems' commercial relationships with third parties;
• Verifying the identity of a person requesting Intronix Systems to exercise one or more of their rights regarding their personal data.

Each of these processing operations is covered by a sub-paragraph in this Privacy Policy. Each of these sub-paragraphs aims to inform you of the conditions under which we process the data you provide to us.

The purposes for which we collect data via a contact form on this website.

We collect the data you provide us with when you submit a request via our contact form in order to:

• Carry out prospecting operations, which include:
  • Managing technical prospecting operations (including technical operations such as standardisation, enrichment and deduplication);
  • Selecting individuals for loyalty campaigns, which will not lead to the creation of profiles that may reveal sensitive data;
  • Carrying out solicitation operations;
  • Compiling sales statistics;
  • Updating prospecting files by Intronix Systems;
  • Managing unpaid debts and disputes, insofar as this does not relate to offences and/or does not result in you being excluded from the benefit of a right, service or contract;
  • Managing reviews of our products and services;
  • Organising appointments and demonstrations of the services and products offered by Intronix Systems.
• If you enter into a contract with Intronix Systems, carrying out customer management operations relating to:
  • Contracts;
  • Orders;
  • Deliveries;
  • Invoices;
  • Accounting, and in particular customer account management;
  • Customer relationship management, such as conducting satisfaction surveys, managing complaints and after-sales service;
• Managing any requests you send us relating to the exercise of individual rights, as set out in the GDPR, namely:
  • The right of access;
  • The right to rectification;
  • The right to object;
  • The right to portability;
  • The right to erasure;
  • The right to restriction;
  • The right to be notified by our services in the event that we are the victim of a data breach that could affect your personal data.

Data that is personal to you and that we process as part of data collection via a contact form on this website.

When collecting data via a contact form on this website, we ask you to provide the following mandatory information:

• Your surname;
• Your first name;
• The company, association or public authority on behalf of which you are contacting us;
• Your email address;
• Your telephone number.

If you do not provide us with this information, you will not be able to submit a request to us using the contact form. We collect this information because it constitutes the minimum information required for us to contact you for the purposes described in the previous sub-sub-paragraph.

The contact form allows you to accompany your request for contact with a message. The form field provided for this purpose is optional, but we recommend that you explain your approach and the purpose of your request.

You must also accept the terms and conditions of this Privacy Policy in order to submit your request via the form. If you do not accept, your request will not be sent to us.

You can withdraw your consent by following the instructions in the ‘Withdrawing your consent’ section of this Privacy Policy.

The recipients of the personal data we process as part of data collection via a contact form on this website.

The information we process as part of data collection via a contact form on this website is transmitted to the following recipients:

• Those responsible for the management and direction of Intronix Systems;
• Those responsible for the commercial development of Intronix Systems;
• Those responsible for managing the Intronix Systems website and communication on social networks;
• Public bodies and authorities, as well as public officials and court officers, strictly within the framework of legal proceedings requiring Intronix Systems to provide such data.

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for the personal data they are required to process in the course of their duties.

The retention period for personal data collected via a contact form on this website.

The retention period for personal data concerning you that you have provided to us via a contact form on this website varies depending on whether you, or the organisation on behalf of which you have contacted us, are a customer or prospect of Intronix Systems.

As part of the processing consisting of data collection via a contact form on this website, Intronix Systems stores the data on a secure messaging service.

Intronix Systems therefore retains:

• Personal data concerning individuals who have submitted a request via a contact form on this website, or third parties whose contact details have been legally communicated to Intronix Systems by said individuals, on behalf of an organisation that has, or has had within the last three years, a commercial relationship with Intronix Systems:
  • In current archives: throughout the commercial relationship and for three years after its end;
  • In intermediate archives: for seven years after the end of the retention period in current archives.
• Personal data concerning individuals who have submitted a request via a contact form on this website on behalf of the organisation for which Intronix Systems was contacted via a form on this website, and with which Intronix Systems has not had a commercial relationship for at least three years:
  • In current archives: for three years from the last active contact from the organisation on behalf of which the said natural person acted;
  • In intermediate archives: for two years from the end of the retention period in current archives.

The retention periods for current archives may be interrupted in the event of the exercise of rights, as provided for in this Privacy Policy, or in the event of withdrawal of consent to the processing operations to which they relate.

The purposes for which we collect data via a recruitment form on this website.

We collect the data you provide us with when you submit a request via our recruitment form in order to:

• Carry out operations relating to the search for new employees.

Personal data relating to you that we process as part of data collection via a recruitment form on this website.

As part of data collection via a recruitment form on this website, we ask you to provide the following mandatory information:

• Your surname;
• Your first name;
• Your email address;
• Your telephone number;
• Your curriculum vitae.

If you do not provide us with this information, you will not be able to submit a request to us using the recruitment form. We collect this information because it constitutes the minimum information required for us to contact you for the purposes described in the previous sub-sub-paragraph.

The recruitment form allows you to accompany your request for contact with a message. The form field provided for this purpose is optional, but we recommend that you explain your approach and the purpose of your request.

You must also accept the terms and conditions of this Privacy Policy in order to submit your request via the form. If you do not accept, your request will not be sent to us.

You can withdraw your consent by following the instructions in the ‘Withdrawing your consent’ section of this Privacy Policy.

The recipients of the personal data we process as part of data collection via a contact form on this website.

The information we process as part of data collection via a contact form on this website is transmitted to the following recipients:

• The persons in charge of the management and direction of Intronix Systems;

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for the personal data they are required to process in the course of their duties.

The retention period for personal data collected via a recruitment form on this website.

The retention period for personal data concerning you that you have provided to us via a recruitment form on this website.

Personal data concerning individuals who have submitted an application via a recruitment form on this website:

• If your application is unsuccessful, we may ask you to allow us to retain your personal data for any new positions that may match your application. If you refuse, your data will be expressly deleted.
• If your application is successful, we may retain your personal data throughout your employment with the company.

When your request via a contact form is valid, it is sent to us via email.

The purposes for which we process this data.

These are the same purposes as those specified for the collection of data via a contact form on this website, namely:

• Carrying out prospecting operations, which are:
  • The management of technical prospecting operations (including technical operations such as standardisation, enrichment and deduplication);
  • The selection of individuals for loyalty campaigns, which will not lead to the creation of profiles that may reveal sensitive data;
  • Carrying out solicitation operations;
  • Compiling sales statistics;
  • Updating prospecting files by Intronix Systems;
  • Managing unpaid debts and disputes, insofar as this does not relate to offences and/or does not result in you being excluded from the benefit of a right, service or contract;
  • Managing feedback on our products and services;
  • Organising appointments and demonstrations of the services and products offered by Intronix Systems.
• If you enter into a contract with Intronix Systems, carrying out customer management operations relating to:
  • Contracts;
  • Orders;
  • Deliveries;
  • Invoices;
  • Accounting, and in particular customer account management;
  • Customer relationship management, such as conducting satisfaction surveys, managing complaints and after-sales service.

In the context of managing requests relating to the exercise of individual rights with regard to the protection of personal data, we may need to process the data collected via the aforementioned contact form in order to manage any requests you send us relating to the exercise of individual rights, as set out in the GDPR, namely:

• The right of access;
• The right to rectification;
• The right to object;
• The right to portability;
• The right to erasure;
• The right to restriction;
• The right to be notified by our services in the event that we are the victim of a data breach that affects your personal data.

Personal data relating to you that we process in connection with the use of this email service.

When communicating with you by email, we reuse the information you have provided us with via your enquiry using the contact form on this website.

This includes:

• Your surname;
• Your first name;
• The company, association or public authority on behalf of which you are contacting us;
• Your email address;
• Your telephone number.

Apart from the title of the position you hold within the organisation on behalf of which you have contacted us, we do not use or collect any other personal data about you in the context of our email exchanges.

If you provide us with personal data concerning a third party, you undertake to obtain their consent in advance. Intronix Systems will then provide them with the information they are entitled to, in accordance with the requirements of Article 14 of the GDPR, by email.

The recipients of the personal data we process in connection with the use of this email service.

The information we process in connection with the use of an email service to contact you and receive your requests sent via the contact form on this website is transmitted to the following recipients:

• The persons in charge of the management and direction of Intronix Systems;
• The persons in charge of the commercial development of Intronix Systems;
• Persons in charge of managing the Intronix Systems website and communication on social networks;
• Public bodies and authorities, as well as public officers and court officials, strictly within the framework of legal proceedings requiring Intronix Systems to provide such data;
• You and/or the organisation on behalf of which you have contacted Intronix Systems via the form on the website.

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for the personal data they are required to process in the course of their duties.

The retention period for data processed in connection with the use of this email service.

When using this email service, the retention period for personal data concerning you, as well as third parties acting on behalf of your organisation whose contact details you have legally provided to us and which appear in these files, varies depending on whether you, the said third party or the organisation on behalf of which you have contacted us are a customer or prospect of Intronix Systems.

In the context of processing consisting of data collection via a contact form on this website, Intronix Systems retains:

• Personal data concerning individuals who have submitted a request via a contact form on this website, or third parties whose contact details have been legally communicated to Intronix Systems by said individuals, on behalf of an organisation that has, or has had within the last three years, a commercial relationship with Intronix Systems:
  • In current archives: throughout the commercial relationship and for three years from the end of the relationship;
    • In intermediate archives: for seven years from the end of the retention period in current archives.
• Personal data concerning individuals who have submitted a request via a contact form on this website on behalf of the organisation for which Intronix Systems was contacted via a form on this website, and with which Intronix Systems has not had a commercial relationship for at least three years:
  • In current archives: for three years from the last active contact from the organisation on behalf of which the said natural person acted;
  • In intermediate archives: for two years from the end of the retention period in current archives.

The retention periods for current archives may be interrupted in the event of the exercise of rights, as provided for in this Privacy Policy, or in the event of withdrawal of consent to the processing operations to which they relate.

We monitor our exchanges and relations with you. This monitoring takes the form of a file containing information about you, which is derived from the information you have provided to us either via a contact form on this website or during telephone or email exchanges.

The purposes for which we maintain this file containing data relating to prospects and customers.

We maintain this file of prospects and customers in customer relationship management software in order to:

• Carry out prospecting operations, which are:
  • The management of technical prospecting operations (including technical operations such as standardisation, enrichment and deduplication);
  • Selecting individuals for loyalty campaigns, which will not lead to the creation of profiles that may reveal sensitive data;
  • Carrying out solicitation operations;
  • Compiling commercial statistics;
  • Updating prospecting files by Intronix Systems;
  • The management of unpaid debts and disputes, insofar as it does not relate to offences and/or does not result in your exclusion from the benefit of a right, service or contract;
  • The management of reviews concerning our products and services;
  • The organisation of appointments and demonstrations of the services and products offered by Intronix Systems.
• In the event that you enter into a contract with Intronix Systems, carrying out operations relating to customer management, which concern:
  • Contracts;
  • Orders;
  • Deliveries;
  • Invoices;
  • Accounting, and in particular customer account management;
  • Customer relationship management, such as conducting satisfaction surveys, managing complaints and after-sales service;

In the context of managing requests relating to the exercise of individual rights with regard to the protection of personal data, we may need to process this prospect and customer data in order to manage any requests You send Us relating to the exercise of individual rights, as set out in the GDPR, namely:

• The right of access;
• The right to rectification;
• The right to object;
• The right to portability;
• The right to erasure;
• The right to restriction;
• The right to be notified by our services in the event that we are the victim of a data breach that could affect you personally.

The personal data we process in connection with the maintenance of this data file relating to prospects and customers.

The only personal data that may concern you and that may appear in this file are as follows:

• Your surname;
• Your first name;
• The company, association or public authority on behalf of which you are contacting us;
• Your email address;
• Your telephone number;
• Your job title within the organisation on behalf of which you are contacting us.

Personal data relating to a third party whose contact details you have provided to us, with their prior consent, may also be included in this file. The data concerning the said third party is of the same type as that concerning you and which may be included in our file.

The recipients of the personal data we process in connection with maintaining this file of data relating to prospects and customers.

This file can be viewed and edited by:

• Those responsible for the management and direction of Intronix Systems;
• Those responsible for the commercial development of Intronix Systems.
• No other person within Intronix Systems has access to these documents.

We host our documents on secure computers and on our secure server in our premises, which are protected by an alarm system.

Intronix Systems may be required to provide access to this file to public bodies and authorities, as well as public officials and their assistants, strictly within the framework of legal proceedings requiring Intronix Systems to provide such data.

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for the personal data they are required to process in the course of their duties.

The retention period for personal data contained in this file relating to customers and prospects.

In the context of maintaining this file, the retention period for personal data concerning you, as well as third parties acting on behalf of your organisation whose contact details you have legally provided to us and who are included in this file, varies depending on whether you, the said third party or the organisation for which you have contacted us are a customer or prospect of Intronix Systems.

In the context of processing consisting of data collection via a contact form on this website, Intronix Systems retains:

• Personal data concerning individuals who have submitted a request via a contact form on this website, or third parties whose contact details have been legally communicated to Intronix Systems by said individuals, on behalf of an organisation that has, or has had within the last three years, a commercial relationship with Intronix Systems:
  • In current archives: throughout the commercial relationship and for three years from the end of the relationship, bearing in mind that this period is renewed with each active contact from you, the third parties whose contact details you have legally communicated to us, or the organisation on behalf of which you have contacted us;
  • In intermediate archives: this data is not retained.
• Personal data concerning you, or the organisation's designated contact person, on whose behalf you contacted us via a form on this website, and with whom Intronix Systems has not had a commercial relationship for at least three years:
  • In current archives: for three years from the last active contact from the organisation on behalf of which the said natural person acted;
    • In intermediate archives: this data is not retained.

The retention periods in current archives may be interrupted in the event of the exercise of rights, as provided for in this Privacy Policy, or in the event of withdrawal of consent to the processing operations in question.

We formulate commercial proposals when users and Intronix Systems enter into negotiations following various exchanges resulting from the processing of personal data previously mentioned in this Privacy Policy.

The purposes for which we make commercial proposals.

We make commercial proposals as part of our business, which may lead us to carry out this processing in order to:

• Carry out prospecting operations, which are:
  • Carrying out solicitation operations;
  • Compiling commercial statistics;
  • Updating prospecting files by Intronix Systems;
  • Managing unpaid debts and disputes, insofar as this does not relate to offences and/or does not result in you being excluded from a right, service or contract;
  • Managing reviews of our products and services;
  • Issuing a commercial offer to a specific person other than Intronix Systems;
  • The organisation of appointments and demonstrations of the services and products offered by Intronix Systems.
• In the event that you enter into a contract with Intronix Systems, carrying out operations relating to customer management, which concern:
  • Contracts;
  • Orders;
  • Deliveries;
  • Invoices;
  • Accounting, and in particular customer account management;
  • Customer relationship management, such as conducting satisfaction surveys, managing complaints and after-sales service;

In the context of managing requests relating to the exercise of individual rights regarding the protection of personal data, we may need to process these commercial proposals in order to manage any requests you send us relating to the exercise of individual rights, as set out in the GDPR, namely:

• The right of access;
• The right to rectification;
• The right to object;
• The right to portability;
• The right to erasure;
• The right to restriction;
• The right to be notified by our services in the event that we are the victim of a data breach that could affect you personally.

Personal data relating to you that we may include in a commercial proposal.

Intronix Systems offers services and products that involve regular monitoring and successive execution over time. We may ask our customers, organisations on behalf of which users have submitted a request via a contact form on this website, to designate a contact person who will serve as the primary point of contact for Intronix Systems during the performance of the work necessary for the proper fulfilment of the obligations that may be incumbent upon us as a result of the conclusion of contracts between these organisations and Intronix Systems.

Consequently, our commercial proposals may refer to the user who submitted the request via a contact form on this website, which initiated the negotiation process, or to a third party whose contact details may have been provided to Intronix Systems by the user with the prior consent of the said third party. In the latter case, Intronix Systems will provide this third party with the information to which they are entitled under Article 14 of the GDPR.

In order to make such a designation, Intronix Systems only includes the first and last name of this privileged contact person in the commercial proposals it issues.

A proposal may also contain the first and last name and job title of the person representing the organisation accepting the proposal from Intronix Systems.

The recipients of the personal data we process in the context of formulating commercial proposals.

Within Intronix Systems, the persons who can access these commercial proposals are:

• The persons in charge of the management and direction of Intronix Systems;
• The persons in charge of the commercial development of Intronix Systems.

We also inform you that public bodies and authorities, as well as public officials and court officers, within the strict framework of legal proceedings requiring Intronix Systems to provide such data, may have access to these commercial proposals and therefore to the data contained therein.

Commercial proposals are sent to the organisation on behalf of which you have contacted Intronix Systems via a contact form on this website. This proposal may be sent to you or to one of your colleagues whom you have designated as your preferred contact person.

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for personal data that they are required to process in the course of their duties.

The retention period for commercial proposals.

In the context of formulating commercial proposals, the retention period for personal data concerning you, as well as third parties acting on behalf of your organisation whose contact details you have legally provided to us and who appear in one of the said proposals, varies depending on whether you are Intronix Systems. 

In the context of processing consisting of data collection via a contact form on this website, Intronix Systems retains:

• Commercial proposals that have not been accepted by you, or by the organisation on behalf of which you contacted us via a form on this website, and with which Intronix Systems has, or has had for less than three years, a commercial relationship:
  • In current archives: throughout the commercial relationship and for three years from the end of the relationship;
  • In intermediate archives: for seven years from the end of the retention period in current archives.
• Commercial proposals that have not been accepted by you, or by the organisation on behalf of which you contacted us via a form on this website, and with which Intronix Systems has not had a commercial relationship for at least three years:
  • In current archives: for three years from the last active contact from the organisation on behalf of which the said natural person acted;
  • In intermediate archives: for two years from the end of the retention period in current archives.

The retention periods in current archives may be interrupted in the event of the exercise of rights, as provided for in this Privacy Policy, or in the event of withdrawal of consent to the processing operations in question.

Following acceptance of one of our commercial proposals, Intronix Systems and its customers may choose to formalise their agreement by entering into a contract as part of customer relationship management. These contracts include the information contained in the commercial proposals and may therefore sometimes mention certain information relating to persons working on behalf of Intronix Systems' co-contractor.

The purposes for which we implement the contractualisation of commercial relationships.

The contracts drawn up, and therefore the personal data they contain, may be processed for the following purposes:

• To carry out customer management operations, which concern:
  • Contracts;
  • Deliveries;
  • Invoices;
  • Accounting, and in particular customer account management;

Customer relationship monitoring, such as conducting satisfaction surveys, managing complaints and after-sales service;
In the context of managing requests relating to the exercise of individual rights with regard to the protection of personal data, we may need to process these contracts in order to manage any requests you send us relating to the exercise of individual rights, as set out in the GDPR, namely:

• The right of access;
• The right to rectification;
• The right to object;
• The right to portability;
• The right to erasure;
• The right to restriction;
• The right to be notified by our services in the event that we are the victim of a data breach that could affect your personal data.

Personal data that we may be required to include in a contract.

Intronix Systems offers services and products that involve regular monitoring and successive execution over time. We may ask our customers, organisations on behalf of which users have submitted a request via a contact form on this website, to designate a contact person who will serve as the primary point of contact for Intronix Systems during the performance of the work necessary for the proper fulfilment of our obligations arising from the conclusion of contracts between these organisations and Intronix Systems.

Consequently, our contracts may refer to the user who submitted the request that initiated the negotiation process via a contact form on this website, or to a third party whose contact details may have been provided to Intronix Systems by the user with the prior consent of the said third party. In the latter case, Intronix Systems will provide this third party with the information to which they are entitled under Article 14 of the GDPR.

In order to make such a designation, Intronix Systems only includes the first and last name of this privileged contact person in the commercial proposals it issues.

A contract may also contain the surname, first name and job title of the person representing Intronix Systems' co-contractor in the context of the conclusion of the said contract.

The recipients of the personal data we process in the context of the contractualisation of our commercial relations.

Within Intronix Systems, the persons who may access these commercial proposals are:

• The persons in charge of the management and direction of Intronix Systems;
• The persons in charge of the commercial development of Intronix Systems.

We also inform you that public bodies and authorities, as well as public officers and court officials, within the strict framework of legal proceedings requiring Intronix Systems to provide such data, may have access to these contracts and therefore to the data contained therein.

The contracts are sent to the organisation on behalf of which you have contacted Intronix Systems via a contact form on this website. This may be sent to you or to one of your colleagues whom you have designated as your primary contact.

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for the personal data they are required to process in the course of their duties.

Contract retention period.

As part of the process of formalising the contractual relationship between Intronix Systems and its customers, we retain contracts that have been accepted by you, or by the organisation on whose behalf you contacted us via a form on this website, and with which Intronix Systems has, or has had for less than three years, a commercial relationship:

• In current archives: throughout the commercial relationship and for three years after its end;
• In intermediate archives: for seven years after the end of the retention period in current archives.

The purposes for which we schedule appointments in online calendar software.

Intronix Systems uses:

• Performing operations related to customer management, which concern:
  • Contracts;
  • Deliveries;
  • Invoices;
  • Accounting, and in particular customer account management;
  • Customer relationship monitoring, such as conducting satisfaction surveys, managing complaints and after-sales service.

In the context of managing requests relating to the exercise of individual rights regarding the protection of personal data, we may need to process these contracts in order to manage any requests you may send us relating to the exercise of individual rights, as set out in the GDPR, namely:

• The right of access;
• The right to rectification;
• The right to object;
• The right to portability;
• The right to erasure;
• The right to restriction;
• The right to be notified by our services in the event that we are the victim of a data breach that could affect you personally.

Personal data that we may be required to include in a contract.

Intronix Systems offers services and products that involve regular monitoring and successive execution over time. We may ask our customers, organisations on behalf of which users have submitted a request via a contact form on this website, to designate a contact person who will serve as the primary point of contact for Intronix Systems during the performance of the work necessary for the proper fulfilment of the obligations that may be incumbent upon us as a result of the conclusion of contracts between these organisations and Intronix Systems.

Consequently, our contracts may designate the user who submitted the request via a contact form on this website, which initiated the negotiation process, or a third party whose contact details may have been provided to Intronix Systems by the user with the prior consent of the said third party. In the latter case, Intronix Systems will provide this third party with the information due to them under Article 14 of the GDPR.

In order to make such a designation, Intronix Systems only includes the first and last name of this privileged contact person in the commercial proposals it issues.

A contract may also contain the first and last name and job title of the person representing Intronix Systems' co-contractor in the context of the conclusion of the said contract.

Recipients of personal data that we process in the context of our commercial relationships

Within Intronix Systems, the persons who may access these commercial proposals are:

• Persons in charge of the management and direction of Intronix Systems;
• Persons in charge of the commercial development of Intronix Systems.

We also inform you that public bodies and authorities, as well as public officials and court officers, within the strict framework of legal proceedings requiring Intronix Systems to provide such data, may have access to these contracts and therefore to the data contained therein.

Contracts are sent to the organisation on behalf of which you have contacted Intronix Systems via a contact form on this website. This may be sent to you or to one of your employees whom you have designated as your primary contact.

Persons acting on behalf of Intronix Systems are bound by an IT Charter imposing an obligation of confidentiality and respect for the personal data they are required to process in the course of their duties.

Contract retention period

As part of the processing of contracts between Intronix Systems and its customers, we retain contracts that have been accepted by you, or by the organisation on whose behalf you contacted us via a form on this website, and with which Intronix Systems has, or has had for less than three years, a commercial relationship:

• In current archives: throughout the commercial relationship and for three years after its end;
• In intermediate archives: for seven years after the end of the retention period in current archives.

Intronix Systems undertakes not to transfer any personal data concerning you.

Intronix Systems takes all necessary and appropriate technical and organisational measures to fulfil its obligations. For more information about the security of our personal data processing, please send an email to info@intronix-systems.fr.

In accordance with the Data Protection Act and the GDPR, Intronix Systems informs you that you have:

• The right to access your personal data;
• The right to rectify your personal data;
• The right to object to one or more types of processing;
• The right to transfer your personal data;
• The right to erase your personal data;
• The right to restrict processing.

To exercise these rights, please contact us at the following address:

Email address: info@intronix-systems.fr
Postal address: 8 rue du Colonel du Chambonnet 69500 BRON

Intronix Systems will respond to you within thirty days. For more information about these rights, please visit the CNIL website.

In the event of a dispute or litigation relating to the processing of your personal data, you may lodge a complaint with the CNIL.

You must send us a copy of your identity document so that we can carry out the necessary checks before implementing the rights you wish to exercise.

You will also need to provide your surname, first name, email address and the organisation on behalf of which you provided personal data about yourself to Intronix Systems.

When you exercise your rights, as set out in the ‘Your rights’ section of this Privacy Policy, Intronix Systems will keep the identity documents provided by users in its current archives for one year, then for three years in its intermediate archives.

Only persons with management authority will have access to these identity documents in the current archive, and only the Managing Director of Intronix Systems will have access to these data in the intermediate archive.

You may withdraw the consent you have given us to accept the terms of this Privacy Policy by following the procedure below:

• Go to the contact form on this website;
• In the ‘Subject’ field, select the option ‘I wish to withdraw my consent to the processing of the personal data I have provided to you via this form’;
• Fill in all the other fields with the same information you provided when you sent us your request via a contact form on this website;
• The ‘Your message’ field may contain information from you, in particular the processing that you do not wish to continue with regard to the data you have sent us via a contact form on this website. By default, we consider that you are withdrawing your consent for all processing covered by this Privacy Policy;
• Click on Send.

Despite the withdrawal of this consent, Intronix Systems will retain this information exclusively in intermediate storage for a period equivalent to the time remaining until the expiry of the longest limitation period available, on the date of the request for withdrawal of consent, to Intronix Systems, you or any third party to remain in court. This storage is used exclusively for evidentiary purposes in the event of a potential dispute. At the end of this intermediate archiving retention period, the data will be deleted.

When submitting your request to withdraw your consent to the processing of personal data covered by this Privacy Policy, you will be asked to tick the box ‘I accept the Privacy Policy’. This acceptance, when the subject specified in the form indicates the wish to withdraw this consent, does not apply to other types of subject matter. This means that Intronix Systems will limit itself to carrying out the operations necessary to implement the withdrawal of your consent.

The withdrawal of consent will not result in the cessation of processing operations that are not legally based on consent. However, the withdrawal of consent may result in a change in the legal basis for processing.

When you visit a web page, the server that sends you the page may also store a text file in your browser, and therefore on your device. Each time the user visits the site via their device, the browser provides the server with access to this text file. These text files are also known as ‘cookies’. See definition on Wikipedia. There is a conceptual dichotomy within the concept of cookies:

• ‘Statistical’ cookies: these optimise your use of the website, but only for the purpose of ensuring its proper functioning.
• ‘Personalisation’ cookies: these are used to enrich the content available and offer you personalised content.
• ‘Targeted advertising’ cookies: these track your behaviour and offer you targeted advertising.

On this website, we only use statistical and personalisation cookies.

Intronix Systems reserves the right, at its sole discretion, to modify all or part of the substance of this Privacy Policy at any time. Once posted online, the Privacy Policy will take effect and be binding on all users. By continuing to use this website, you agree to comply with and adhere to all provisions of the Privacy Policy.

You will be notified of any changes made to the Privacy Policy.

This Privacy Policy became effective on 25 May 2018.